RapidIdentity Product Guide: New UI

User Actions

Users with the System or Tenant Admin or Profiles Admin roles can perform the following actions for other users:

Action

Description

Password.png

This icon allows the password to be changed to a new password that must follow the organization's password policy.

Additionally, a box can be checked to have the user change their password at their next login.

Challenge_Responses.png

Reset Challenge Responses is a self-service feature built into the RapidIdentity Portal Profiles Module allowing users to update their responses to challenge questions required to reset their passwords. Depending on how the RapidIdentity Portal Administrator has defined this action, it may be necessary to answer a minimum number of the possible questions shown.

It is also possible for administrators to allow users to define their own challenge questions and answers; if this option is available, click the green plus sign and then enter a unique question and answer; to discard this action, click the Minus icon (not shown).

Note

For MY type delegations that a user sets for themselves, the user sets up challenge questions based on their currently assigned Challenge Policy Requirements.

For CUSTOM type delegations that a user sets up for someone else, the action simply invalidates any previous challenge questions for the target user. Depending on the target user's Challenge Policy, they may be required to set up challenge questions at next login.

Enable.png

This will enable all selected profiles by ensuring the user has access to their RapidIdentity account.

Disable.png

This will disable all selected profiles. This prevents the accessibility to the user's RapidIdentity account.

Unlock.png

This will unlock all selected profiles in the event a user gets locked out (e.g. too many attempted logins).

Export.png

Allows the list of users to be exported. Selecting this option will download all selected profiles as a CSV file.

Print.png

This will print the list of users. Selecting this option will take the user to the print screen that allows various options to be configured for the print job being performed.

QR_Code.png
Insecure_QR_Code.jpg
Secure_QR_Code.jpg

This generates a QR Code for selected users. There are two types of QR Codes in which the user with permissions can generate:

  • Secure: Generates a QR Code that is based on the user's username and password. Secure QR Codes eliminate the need for a user to enter their username and password.

  • Insecure: Generates a QR Code that is based on the user's username only. Insecure QR Codes eliminate the need for a user to enter their username.

TOTP.png

This will reset the TOTP secret for all of the selected profiles. The user will be required to enter and confirm their new password to gain access.

Reset_Picto.png

This will reset the Pictograph choices for all of the selected profiles. The user will be presented with the initial selection screen on their next login to register up to three Pictographs, depending on the configuration based on the Pictograph authentication policy of the organization.

Delete_FIDO.png

This allows the FIDO key to be disabled in the event of being lost, damaged, or stolen.

Manage_FIDO.png

This allows a new FIDO key to be reassigned to a user who no longer has theirs in their possession or it is no longer in service.

Delete_Mobile_Device.jpg

If a Mobile Device has already been enrolled, use this option to delete it from the user's account.

Enroll_Mobile_Device.jpg

Click this option to enroll a Mobile Device for the user to be used for authentication methods such as PingMe.

Update_Mobile_Device.jpg

This allows users or admins to update labels and friendly names for the mobile devices associated with their account.

If more action options are available to the user with permissions, they can be accessed by clicking the three dots at the end of the displayed actions (Kabob.jpg).

Edit Profile

Another action that can be taken by a user with permissions is to edit a user's profile by clicking on Details at the end of the user's row and then clicking Edit Profile to make necessary changes. Once finalized, click Save. Changes saved are automatically updated in the organization's directory service.

Note

The attributes that are listed in this sidebar are dependent upon the administrator allowing that attribute to be editable. Users also can only search delegations that they have permissions to view.

Edit_Profile.png
Accessing User Actions Through Search

Delegation actions can also be accessed through RapidIdentity's Global Search. Type any searchable attributes of the user (this will vary depending on configuration and the delegations the current user has access to) into the Global Search bar, then click on the correct result.

Note

Only delegations that the current user has access to will be searched.

Global_Search_Result.jpg

A side panel will appear that displays the searchable attributes of that user. At the bottom right is an Actions button with the same actions as those able to be accessed from the Delegations menu.

Actions_Button_2.jpg